Contact Information

Office of Faculty Development

Faculty of Medicine
University of Ottawa
Room R158 Loeb Building
725 Parkdale Ave.
Ottawa, ON
K1Y 4E9

Tel.: 613-798-5555
ext. 10622 or 10928
Fax: 613-761-5262

facdev@uottawa.ca

Map

Orientation to Faculty of Medicine — Frequently Asked Questions

This series of Frequently Asked Questions will help orient you to the Faculty of Medicine at the University of Ottawa and help you be successful in your career here. If there are other questions you would like to see added, please send suggestions to facdev@uottawa.ca.

Clinical Faculty Members

(non-clinical faculty, see below)

Why should I apply for a Faculty appointment and what is the process for doing this?

There are over 650 undergraduate medical students, 500 graduate students, and 1100 residents in the Faculty of Medicine. They are the future care providers for our patients and have successfully made it through a competitive application process into medical school and/or our postgraduate training programs. We need your help to ensure the ongoing provision of high quality learning and clinical experiences to these many learners. Applying for a Faculty appointment will allow you to be a part of their educational experience and be remunerated accordingly by the university. There are also a number of other benefits to being a faculty member (see the next FAQ).

The Procedures Manual for Academic Appointments in the Faculty of Medicine provides an introduction to academic appointments in the Faculty of Medicine, highlights the general principles for appointing clinical faculty members, lists the minimum requirements for appointment at each rank, and outlines the application requirements. All appointment requests should be sent to the Office of Professional Affairs.

What benefits do I get as a faculty member?

In addition to playing a role in shaping the physicians of tomorrow, there are many other benefits to being a faculty member, such as:

What programs can I get involved with at the Faculty of Medicine?

  • Undergraduate Medical Education (UGME/MD Program): The Faculty of Medicine offers the Undergraduate Medical Education/MD program in both official languages, integrating the basic and clinical sciences throughout the four year program. Emphasis is placed on self-learning and principles and facts are learned in a multidisciplinary fashion in the context of clinical problems. Whole-class lectures and seminars are used to discuss basic concepts, explore new developments, and provide overviews of the biomedical sciences fundamental to the practice of medicine. Training occurs in ambulatory, primary, secondary, and tertiary settings and the students function as members of the medical team in collaboration with other health professionals.
  • MD/PhD Combined Program: The Combined Program for Degrees in Medicine and Philosophy (MD/PhD) offers exceptional students the opportunity to pursue two degrees over the course of seven years. The program is based on a single integrated curriculum. That is, it combines the existing undergraduate medical school curriculum with approved doctoral graduate programs in Biochemistry, Biology, Cellular and Molecular Medicine, Human and Molecular Genetics, Microbiology and Immunology, or Neuroscience.
  • Postgraduate Medical Education (PGME): The Faculty of Medicine offers 68 postgraduate training programs leading to certification by the College of Family Physicians of Canada (CFPC) or the Royal College of Physicians and Surgeons of Canada (RCPSC).
  • Distributed Medical Education (DME): Distributed Medical Education (DME) refers to the offer of medical education outside the usual tertiary care setting. Educational sites may be in small or rural communities, while others may be in larger centres or small cities. The University of Ottawa has both undergraduate and postgraduate DME programs.
  • Continuing Professional Development (CPD): The Office of Continuing Professional Development comprises the Office of Continuing Medical Education and the Office of Faculty Development. The Office of Continuing Professional Development aims to enhance healthcare through innovative, practical, and evidence-informed continuing professional development, enabling and supporting lifelong learning for the physicians, medical educators, and scientists in our faculty. This includes providing support to help faculty develop, organize, and accredit a learning program for medical professionals in their field or discipline.
  • Master's and PhD Graduate Programs: The Faculty of Medicine offers master's and doctoral degrees in many fields of study through the Office of Graduate and Postdoctoral Studies.
  • Department of Innovation in Medical Education (DIME): The Department of Innovation in Medical Education (DIME) is a non-clinical department offering teaching, research, and scholarship in the areas of anatomy, medical education, and the humanities and medicine. It enables and evaluates breakthrough advances across the medical education continuum.
    • DIME Seminar Series: A forum for the exchange of scholarly ideas and activities in medical education. A wide range of presenters from across the country share their insights.
    • Academy for Innovation in Medical Education (AIME): The DIME core research unit offers individual consultation for medical education research projects.
    • AIME Annual Medical Education Day: A full day of activities for the dissemination of research in medical education.
    • AIME/uOSSC Fellowship Program in Medical Education: A 1-2 year Fellowship in medical education. Includes the Healthcare Education Scholars Program (HESP) and Foundational Elements of Applied Simulation Theory (FEAST).
    • Healthcare Education Scholars Program (HESP): A series of education sessions designed to initiate participants to medical education scholarship and research. Mandatory for AIME/uOSSC Fellows. Also available to non-Fellows.
    • Foundational Elements of Applied Simulation Theory (FEAST): A series of interactive education sessions for AIME/uOSSC Fellows.
    • DIME/AIME Education Grant: DIME/AIME Education Grants support research, development, and/or implementation of curricular projects to enhance medical education at the University of Ottawa's Faculty of Medicine.
  • Bureau des affaires francophones (BAF): The Bureau des affaires francophones (BAF) is responsible for the development of French-language education programs for undergraduate, postgraduate, and continuing professional development in the Faculty of Medicine.
  • Centre d'appui pédagogique en santé pour la francophonie (CAPSAF): Centre d'appui pédagogique en santé pour la francophonie (CAPSAF) offers professional development opportunities for teachers and preceptors and develops learning tools to enhance teaching. CAPSAF also offers support for medical education research projects in French (e.g., ethics applications, securing funding, developing and implementing research projects, writing). It facilitates networking among francophones driven by medical education.

How can I get involved in medical education at the Faculty of Medicine?

There are many ways to get involved in the Faculty. For example:

Where can I go for support in my role as a faculty member?

The Office of Professional Affairs offers free, confidential services to help you achieve your full potential in your academic life and maintain a healthy work-life balance. Assistance is offered in the areas of Wellness; Equity, Diversity, and Gender Issues; and Professionalism. At Montfort, you can get additional support from the Manager of Medical Education, Martine Francoeur.

The Office of Professional Affairs works with the Dean’s Office on all faculty appointments and annual reviews. As a faculty member, you have responsibilities with respect to teaching, research, patient care, and administration. You may choose which of these you want to emphasize and show evidence of scholarship in. It is expected that faculty members identify an Area of Focus that highlights their academic achievements, be it in Teaching and Education, Clinical Expertise, and/or Research. When assessing career progress, including academic promotion, the university looks at your academic contributions primarily in your Area of Focus. The Office of Professional Affairs will support you in your career advancement and provides information on the promotion process and offers promotion workshops Adobe PDF (665 KB).

The Office of Professional Affairs also monitors compliance with University policies, such as the conflict of interest policy and the professionalism policy. Assistance with understanding these policies and compliance is provided by the Office.

Office of Professional Affairs

Vice Dean: Dr. Rama Nair
Email: rnair@uottawa.ca

Coordinator: Kayla Hébert-Desnoyers
Telephone: 613-562-5800 ext. 8604
Email: proaff@uottawa.ca

Location: RGN 2026A

Who do I go to when I have questions?

For clinical issues talk to:

  • Your Division Head/Service Chief
  • Your Department Chair
  • Chief of Staff

For educational issues talk to:

  • Division Head/Service Chief
  • Department Chair
  • Vice Dean of Postgraduate/Undergraduate Medical Education

For research issues talk to:

  • Division Head/Service Chief
  • Department Chair
  • Vice-Dean, Research

Don't forget the Faculty of Medicine Leadership Team either.

How do I succeed and get promoted as a faculty member?

It is expected that faculty members identify an Area of Focus that highlights their academic achievements, be it in Teaching and Education, Clinical Expertise, and/or Research. When assessing career progress, including academic promotion, the university looks at your academic contributions primarily in your Area of Focus. The three Areas of Focus are described below.

Clinical Expertise

Excellence in the domain of clinical care may be demonstrated by:

  • Sustained and documentable clinical service and satisfactory peer review of clinical care, as well as reviews by the recipients of clinical service, including referring physicians, patients, and residents.
  • Documentable community service and advocacy. This includes service to the discipline (e.g., serving as a journal and grant reviewer on an ad hoc basis, committee or editorial membership, office in professional society), service to the University/Hospital, and service to the public (e.g., communication of expertise to lay audiences, voluntary professional service).

Teaching and Education

Excellence in the domain of teaching and education may be demonstrated by:

  • Significant and high quality contributions to teaching and/or other education related activities.
  • An established reputation as a teacher or educator and deep engagement in scholarly work (which must include dissemination and may include publication).

Research

Excellence in the domain of research may be demonstrated by:

  • A record of sustained and current productivity in research and research-related activities, including lab-based and population/patient-based research.
  • Communication of research advances through the publication of papers, reviews, books, and other scholarly works.
  • A strong and continuing record of external funding commensurate with the type and area of research.
  • Training and mentoring of graduate or postgraduate learners, including residents/fellows and postdoctoral fellows, specializing in the area of research.

Promotion in the academic rank is based on scholarship in any of the areas above. For specific examples of metrics to support promotion in each of these areas, contact the Office of Professional Affairs. The Office of Professional Affairs will support you in your career advancement and provides information on the promotion process and offers promotion workshops Adobe PDF (665 KB). It is possible that some faculty members have more than one Area of Focus and it is the combined contributions that will be considered a measure of academic success.

Why do I need to participate in Faculty Development?

Faculty development will help you to:

  • Enhance your potential as a teacher, researcher, administrator, and clinician.
  • Connect with the Faculty and other faculty members.
  • Receive better evaluations from your learners.
  • Be an even more valued member of your department.
  • Enhance your curriculum vitae.
  • Help get yourself promoted.
  • Meet continuing education requirements for the maintenance of your registration and competencies.
  • Get a head start on activities that may soon be mandatory as a measure of ensuring faculty standards.
  • Work towards a Teaching Skills Attainment Award.

The Teaching Skills Attainment Award provides recognition to faculty members who have shown commitment to the development of their teaching skills through faculty development. There are three levels of award, each with different requirements regarding the number of hours of faculty development that need to be completed.

How do I register for Faculty Development events?

The Office of Faculty Development, part of the Office of Continuing Professional Development, offers workshops designed to help you improve your teaching, research, and leadership skills for personal and professional growth. Workshops are offered in three areas:

  • Teaching Skills: Targeted to improve your teaching skills (e.g., small group facilitation, using the iPad in teaching, giving feedback).
  • Career Development: Targeting specific professional "developmental milestones" (e.g., mixed methods research, women in the boardroom, crucial conversations).
  • Special Events: Includes annual half-day and full-day programs covering a mix of topics and learning opportunities.

Some of the workshops are mandatory for all faculty members (e.g., orientation, assessment skills, case-based learning). For a calendar of Faculty Development events, email the Coordinator and Event Planner.

To register for workshops consult the Upcoming 2016-2017 Course and Workshops pamphlet Adobe PDF (665 KB), select the workshop and date you want to register for, and follow the instructions at the bottom of the pamplet.

The Centre d'appui pédagogique en santé pour la francophonie (CAPSAF), part of the Bureau des affaires francophones (BAF), also offers workshops and special events to support excellence in medical education. To learn about and register for these events email bafmed@uottawa.ca.

Office of Faculty Development

Director: Dr. Catharine Robertson
Telephone: 613-562-5800 ext. 8727
NB: The Director role is a part-time position so please direct initial enquiries to the other (full-time) staff where appropriate (see below).

Coordinator and Event Planner: Catherine Dumoulin
Telephone: 613-562-5800 ext. 8083
Email: facdev@uottawa.ca

Location: RGN 2132

Centre d'appui pédagogique en santé pour la francophonie (CAPSAF)

Director: Dr. Jean Roy
Manager, Education: Jennifer Smith
Telephone: 613-562-5800 ext. 2847
Email: j.smith@uottawa.ca

How is the Faculty of Medicine governed?

The Faculty of Medicine offers a research and educational environment based on a structure of twelve clinical departments, three non-clinical departments, and a school; each under the leadership of a Department Chair/Director of School.

In accordance with established regulations and bylaws, overall governance of the Faculty is through the Dean of Medicine with support from the Faculty Council, Teaching Personnel Committees, and standing committees such as the Admissions Committee, Faculty Appointments Advisory Committee, Faculty Council Appeals Committee, and Professionalism Investigation Committee. Further, the undergraduate, graduate, and postgraduate medical education programs have academic committees (i.e., the Undergraduate Curriculum Committee (UCC), the Faculty of Medicine Graduate Studies Committee, and the Postgraduate Education Committee (PGEC) respectively), which provide central oversight of their educational programs.

What are the departments and schools within the Faculty of Medicine?

School

  • Epidemiology, Public Health, and Preventive Medicine

Non-Clinical Departments

  • Biochemistry, Microbiology and Immunology
  • Cellular and Molecular Medicine
  • Innovation in Medical Education

Clinical Departments

  • Anesthesiology
  • Diagnostic Radiology
  • Emergency Medicine
  • Family Medicine
  • Medicine
  • Obstetrics and Gynecology
  • Ophthalmology
  • Otolaryngology – Head & Neck Surgery
  • Pathology and Laboratory Medicine
  • Pediatrics
  • Psychiatry
  • Surgery

What is the structure of the undergraduate/MD program?

An overview of the MD program highlights the programs and topics covered throughout the four-year program. In short, the two pre-clerkship years comprise 6 units of study: Introduction, Foundations, Units I-III, and Integration. Typical weeks in year one and two are shown below:

Year One
Typical Year One Schedule

Year Two
Typical Year Two Schedule

Year 3 starts in August with a 3-week Link block to prepare students for the clinical setting. They then start their core clinical clerkship, which comprises 8 rotations in 4 blocks. After each block, students are tested with multiple-choice and short-answer questions. In March, there is a Teaching and Testing OSCE, followed by a Comprehensive OSCE in September at the end of Year 3.

Year 4 starts with Electives from September to December. In December, students submit their CaRMS applications and then participate in CaRMS interviews in January. From January to March, students complete selectives. In April, they do Back to Basics and in early May take Part 1 of the MCCQE. Students graduate from the MD program in May.

Where can I go to access all the tools I'll need to be successful in the undergraduate program?

ProfZone, the Professor's Portal, can be accessed from the Undergraduate Medical Education webpage. ProfZone includes quick links to tools, such as One45, Outlook, CBLs, and SLMs, as well as an overview of the MD program and key resources.

Screenshot of the Undergraduate Medical Education website with a focus on the ProfZone button.

Clicking the above image will show you a larger format. (294 KB)

Why should I engage in clinical research at the University of Ottawa?

Clinical research involves studying human subjects to answer questions relevant to their condition, well-being, and care. From the medicines you routinely prescribe to advanced robotic surgery, modern medicine needs clinical research to identify what treatments and diagnostics are safe, beneficial, and cost effective. Without (or before) clinical research, doctors would choose medical treatments and tests based on their best guess given experience and knowledge-base. Clinical research helps to remove the guesswork.

Beyond impacting patient care, clinical research also contributes to:

  • Academic life: Research-friendly environments are dynamic places of learning and innovation.
  • Personal career and skill development: Clinical research skills are applicable to many aspects of clinical and academic life.
  • The growth and reputation of the institution

I'm interested in doing clinical research. Where do I start?

Developing a research agenda and building a team provides the foundation for research success. There are a number of resources available to support you with your research agenda. All of the following are able to help you learn about the research process from conceptualisation to funding to implementation to dissemination:

Faculty of Medicine

  • Faculty of Medicine Research Office: Provides support and mentoring for new faculty members in order to ensure a smooth transition to the Faculty of Medicine, the rapid and successful establishment of their research laboratories, and their competitiveness with funding expectations. Provides links to funding announcements and deadlines. Connecting with the Research Office will allow new faculty to identify a good match between opportunities and investigators. The Research Office offers special programs, including awards, chairs, mentorship, and core facilities.
  • School of Epidemiology, Public Health, and Preventive Medicine: Offers expertise and advice related to research and training in epidemiology and related disciplines.
  • Faculty of Medicine Core Facilities: There are currently 10 Core Facilities in the Faculty of Medicine providing facilities and assistance to the research community at the University of Ottawa.
  • Academy for Innovation in Medical Education: Offers individual consultations for research projects in medical education.
  • Centre d'appui pédagogique en santé pour la francophonie (CAPSAF): Offers support for medical education research projects in French (e.g., ethics applications, securing funding, developing and implementing research projects, writing).

Hospitals

  • Ottawa Methods Centre (Ottawa Hospital Research Institute): Provides expertise and support to health professionals and researchers at all stages of a research project.
  • Clinical Research Unit (CHEO): Offers a broad range of services to help CHEO investigators accomplish their clinical research goals, including support for study design and methodology, statistical analysis, sample size calculation, data management, budget preparation, study logistics, and more. Services are available to both new and experienced researchers.
  • Research Services at the University of Ottawa Heart Institute: Provides a range of services, equipment, and facilities to support the research efforts of investigators and groups.
  • Institut de recherche de l'Hôpital Montfort: Contributes to improving the well-being and health of the population, especially Francophone minority communities. Its research activities, conducted in a French-speaking environment, focus on the creation, application, and public dissemination of knowledge.

What behaviour is expected of me as a faculty member?

The Faculty of Medicine Professionalism Policy defines the professional values, attributes, and behaviours that set the Faculty's standards of professionalism. The policy states the professional and ethical obligations you have as a faculty member during your interactions with other faculty, patients, staff, and learners. All faculty members are expected to adhere to, demonstrate, and promote the Faculty's core values which consist of:

  • Respect
  • Collaboration
  • Excellence
  • Compassion and empathy
  • Integrity and honesty
  • Altruism
  • Wellness
  • Equity
  • Confidentiality
  • Responsibility and accountability
  • Dedication and self-improvement

I witnessed some unprofessional behaviour by a colleague. What do I do?

Faculty are expected to be exemplary role models and maintain standards of professionalism in interactions with other faculty and learners in the academic, research, and clinical care setting. The Office of Professionalism, within the Office of Professional Affairs, has an established policy on professionalism for faculty, learners, and staff. When issues around professionalism arise, there are established processes for reporting and managing these incidents. Issues related to unprofessional conduct should be reported using the Incident reporting form. Reports can be submitted anonymously if desired.

The Office of Professionalism works with the affiliated hospitals, medical school, residency programs, and graduate studies on the implementation of the Professionalism Policy. In integrating professionalism across these institutions and programs, the Office of Professionalism can provide guidance on matters related to the policy.

Office of Professionalism

Director: Dr. Homer Yang
Telephone: 613-562-5800 ext. 3048
Email: fompro@uottawa.ca
Location: RGN 2129M

I have concerns about harassment and/or discrimination. Where can I go for help?

The Office of Equity, Diversity, and Gender Issues, within the Office of Professional Affairs, is mandated to raise awareness, encourage sensitivity, and highlight pathways to improve gender and equity issues in all aspects of faculty activity (i.e., undergraduate and postgraduate education, research, faculty development, and the working environment for both faculty members and support staff). If you have concerns about harassment and/or discrimination the Office of Equity, Diversity, and Gender Issues will listen to your concerns and identify a plan to remedy the situation. They will refer you to the appropriate individuals within the Faculty of Medicine who can help with the situation when necessary.

Office of Equity, Diversity, and Gender Issues

Director: Dr. Catherine Tsilfidis
Telephone: 613-562-5800 ext. 8895
Email: edgissue@uottawa.ca
Location: RGN 2129N

I am feeling overwhelmed in my new role as a faculty member. Where can I go for help?

The Faculty Wellness Program, within the Office of Professional Affairs, is an official, working group of the Faculty of Medicine. It is committed to the enhancement of the well-being of all members of the Faculty, including faculty members, learners, and support staff. The program offers:

  • Departmental consultations on wellness.
  • Individual referrals to health care providers, financial advisors, counselors, and therapists.
  • Educational interventions shaped to suit the need of your group, program, or department.
  • Information on conflict resolution.

Faculty Wellness Program

Director: Dr. Caroline Gérin-Lajoie
Telephone: 613-562-5800 ext. 8507
Email: wellness@uottawa.ca
Location: RGN 2129N

How can I find a family physician in Ottawa?

The shortage of family physicians in Ottawa is a serious concern and you might be unable to readily find a family physician who is willing to take you or your family members. The Faculty of Medicine's Faculty Wellness Program (wellness@uottawa.ca) can help should you encounter difficulties in finding a family physician.

I'm creating a presentation/educational resource; can I use images or other material from the Internet?

It depends on what you want to do. Materials on the Internet are treated the same under copyright law as any other copyright materials, so if you want to use them, they have to either fall within one of the Copyright Act's exceptions (such as fair dealing or the educational use of the Internet exception) or be open access or in the public domain. If what you want to use isn't from an open access or public domain source and does not fall into one of the Act's exceptions you will have to obtain permission from the copyright owner (from http://copyright.uottawa.ca/additional-resources/frequently-asked-questions).

The Copyright Office provides a number of resources and a list of FAQs to help answer your copyright questions.

How can the librarians help me?

The Health Sciences Library is located in Roger Guindon Hall, Room 1020.

The librarians provide research support through consultation and reference services, publishing support, as well as teaching support, such as assistance with curriculum development, through workshops and seminars. Visit them at the reference desk or by appointment—either at the library or in your office.

The librarians will provide tailored sessions upon request, which can be structured around a subject area, course assignment, or specific question.

Contact the Health Sciences Library.

How do I access library resources when I'm off campus?

The Health Sciences Library has a large collection of resources, such as databases, ejournals, ebooks, and point of care tools, that are available to you on any computer with Internet access. You can even connect to the library's electronic resources from off-campus. Use the following credentials to login:

  • Username: Use the information that precedes the @ in your uOttawa email address (e.g., jdoe123@uottawa.ca)
  • Password: Use the Password Management Tool in InfoWeb to set your password for your library account. Forgot your password? No problem! Login to InfoWeb to change it.

Your library account gives you access to the library's electronic resources and the workstations that are located on site. If you have problems logging in or accessing an article, contact bibliosupport@uottawa.ca.

What are the top 5 things the library can do for me?

The Top 5 services offered by the Health Sciences Library are:

Laptop and iPad loans

The library has laptops (Dell Latitude E5430 / Windows 7) available for 24 hour loan and iPads for 72 hour loan to faculty, staff, and students with a valid library account in good standing. For further details or to request a loan go to the circulation desk or read the terms of use for borrowing.

Quiet spaces and rooms

The Health Sciences Library offers a variety of spaces (with the presentation of a faculty member identification card):

Computers:

There are 27 public computers available at the library. All computer workstations come with Internet access and Microsoft Office software. Most have USB ports and CD-reader drives. You can borrow a laptop and/or iPad at the circulation desk.

Computer Lab:

The computer lab is open to anyone when it is not being used for instruction or training given by librarians. Requests for use of the computer lab should be sent to Stéphane Cloutier (scloutie@uottawa.ca). Please note: No technical support (i.e., no multi-media technician) is provided.

Faculty member study carrels (cubicles):

You can request a carrel with locked cabinets located in the library. Requests must be made at the Dean's office.

Support for systematic and other literature reviews

The library offers advanced support for researchers and professors conducting various types of literature reviews including:

  • Literature reviews, including narrative reviews
  • Scoping reviews
  • Systematic reviews

For further information, read the Literature Review Services Policy or contact your librarians:

Lindsey Sikora
Telephone: 613-562-5800 ext. 8959
Email: lindsey.sikora@uottawa.ca
Location: RGN 1020G

Marie-Cécile Domecq
Telephone: 613-562-5800 ext. 8515
Email: mdomecq@uottawa.ca
Location: RGN 1020F

Citation management software/assistance

Citation and bibliography tools (also known as bibliography managers) provide many useful features to help you with your research, such as storing and organizing articles and generating citations and bibliographies in your preferred citation style. While many different tools are available, the University of Ottawa library has licensed access to RefWorks. Have questions? Check out the RefWorks guide.

Other software tools include Mendeley, Zotero, and EndNote. Contact your librarian to learn more about these tools.

Citation analysis

The librarians can help answer your questions related to citation analysis, including bibliometrics and altmetrics. Questions may range from locating a journal's impact factor, an author's h-index, a specific cited reference, or identifying the dissemination of an article through social media. Contact your librarian to discuss your specific needs.

Scholarly communication is an ongoing process that involves the creation, evaluation, dissemination, and preservation of knowledge related to teaching, research, and scholarship. Altmetrics are sets of new emerging data sources that measure online social visibility of research artifacts through either lay or scholarly networks.

What is a research guide and why do I need to know?

The University of Ottawa Library staff has created a series of bilingual research guides full of resources and research tips to help students, faculty, and staff. The tutorial linked below provides an overview of the Medicine Research Guide—your one stop shop to meet all your research needs.

The following video provides an orientation to the medicine research guide.

Faculty Members in Non-Clinical Departments

Section 1: Working in the Faculty of Medicine

What benefits do I get as an employee of the University of Ottawa?

In addition to playing a role in shaping the scientists of tomorrow, there are many other benefits to being a member of the University of Ottawa community, such as:

What graduate programs are offered at the Faculty of Medicine?

The Faculty of Medicine offers five graduate programs available at the masters and doctoral level: Cellular and Molecular Medicine, Neuroscience, Microbiology and Immunology, Biochemistry, and Epidemiology; three collaborative programs: Human and Molecular Genetics, Bioinformatics, and Pathology and Experimental Medicine; and one combined program: MD/PhD. Program information is available at the Graduate and Postdoctoral Studies website.

How is the Faculty of Medicine governed?

The Faculty of Medicine offers a research and educational environment based on a structure of twelve clinical departments, three non-clinical departments, and one school; each under the leadership of a Department Chair/Director of School.

In accordance with established regulations and bylaws, overall governance of the Faculty is through the Dean of Medicine with support from the Faculty Council, Teaching Personnel Committees, and standing committees such as the Admissions Committee, Faculty Appointments Advisory Committee, Faculty Council Appeals Committee, and Professionalism Investigation Committee. Further, the undergraduate and postgraduate medical education programs, as well as the graduate studies programs, have academic committees (i.e., the Undergraduate Curriculum Committee (UCC), the Postgraduate Education Committee (PGEC), and the Faculty of Medicine Graduate Studies Committee respectively), which provide central oversight of their educational programs.

What are the departments and schools within the Faculty of Medicine?

School
Non-Clinical Departments
Clinical Departments

What is the DTPC/STPC?

The Departmental Teaching Personnel Committee (DTPC)/School Teaching Personnel Committee (STPC) is composed of not fewer than three and not more than five regular tenured faculty members from the department/school, including the Department Chair/Director of School. DTPC/STPC members are elected by secret ballot. Membership to the DTPC/STPC is for a two-year term (renewable once), effective July 01 of any given year.

What does the DTPC/STPC mean to me?

Your applications for membership to the Faculty of Graduate and Postdoctoral Studies, for tenure, for promotion, and for academic leave are reviewed by the DTPC/STPC. Recommendations from the DTPC/STPC are forwarded to the Faculty Teaching Personnel Committee (FTPC) for Faculty level approval.

The DTPC/STPC also makes recommendations to the Dean concerning your annual teaching workload and may serve as the space committee for the department.

What is the FTPC?

The Faculty Teaching Personnel Committee (FTPC) is composed of five regular tenured faculty members, with the Dean as the Chair. FTPC members are elected by ballot. Membership to the FTPC is for a two-year term (renewable once), effective July 01 of any given year.

What does the FTPC mean to me?

The FTPC makes recommendations to the Dean regarding tenure, promotion, academic leave, basic progress, and certain disciplinary measures or any other academic matters concerning a faculty member at the request of the Dean.

What is the Senate?

The University has a bicameral administrative structure with the Board of Governors and the Senate as the two bodies. The Senate sets the University's educational policies and is responsible for the sound management of academic issues on campus. For instance, subject to the approval of related expenses by the Board of Governors, the Senate has the power to create and abolish faculties, departments, schools, and institutes.

In addition, the Senate creates and abolishes academic regulations and programs of study; sets admission, degree, and diploma requirements; confers certificates, degrees at all levels, and, with the approval of the Board of Governors, honorary doctorates.

Finally, the Senate can strike committees to help it exercise its powers.

Whom do I go to when I have questions?

For educational issues talk to:

  • Department Chair/Director of School
  • Undergraduate or Graduate Program Director
  • Vice-Dean, Undergraduate Medical Education
  • Vice-Dean, Graduate and Postdoctoral Studies
  • Office of Graduate and Postdoctoral Studies
  • Association of Professors of the University of Ottawa (APUO)

For research issues talk to:

  • Department Chair/Director of School
  • Vice-Dean, Research
  • Vice-Dean, Graduate and Postdoctoral Studies
  • Association of Professors of the University of Ottawa (APUO)

For employment issues talk to:

  • Department Chair/Director of School
  • Faculty and Corporate Affairs Advisor

Don't forget the Faculty of Medicine Leadership Team either.

What is the APUO?

The APUO is the Association of Professors of the University of Ottawa. When you are appointed by your department/school into a tenure-track faculty position, you automatically become a member of the APUO.

The Collective Agreement defines the working conditions and your relationship with the University. Articles that are of immediate relevance to you include:

  • Article 10: Professional Ethics
  • Article 14: Faculty Teaching Personnel Committee
  • Article 15: Departmental Teaching Personnel Committee
  • Article 17: Appointments
  • Article 22: Workloads
  • Article 23: Review and Evaluation
  • Article 25: Tenure and Promotion
  • Article 26: Academic Leave
  • Article 27: Sick Leave

You are encouraged to go through these Articles in the Collective Agreement.

What health and safety training do I need to complete?

All faculty members are required to complete mandatory health and safety training. The list of mandatory courses can be found on the Access and Overview for New Personnel form. Links to the courses can be found on the Office of Risk Management Core Legislated and Mandatory Training page. You will need to satisfy all the requirements before any funding is released to you.

24/7 emergencies: 613-562-5800 ext. 5411

Health and Safety Risk Manager: Charles Mulcahy
Telephone: 613-562-5800 ext. 3210
Pager: 613-274-9002
Fax: 613-562-5454
Email: cmulcahy@uottawa.ca
Location: RGN 1114

Am I expected to participate in the Departmental/School Assembly (Council)?

Issues concerning recruitment of new departmental/school members, amendment of undergraduate and postgraduate curricula, departmental/school space and resource allocation, departmental/school finance, and other departmental/school business are discussed at the Council meeting. Your participation in the Council meeting is expected. Contact your departmental/school secretary in order to obtain your council meeting dates and time.

For more information, see the New Professor Handbook (email resmed@uottawa.ca for an electronic copy or pick up a hard copy from your Department's/School's administrative office).

What behaviour is expected of me as a faculty member?

The Faculty of Medicine's Professionalism Policy defines the professional values, attributes, and behaviours that set the Faculty's standards of professionalism. A faculty member must follow the professionalism expectations of the University in general and the Faculty of Medicine in particular (second to the provisions of the APUO collective agreement). The policy states the professional and ethical obligations you have as a faculty member during your interactions with other faculty, staff, and learners. All faculty members are expected to adhere to, demonstrate, and promote the Faculty's core values of:

  • Respect
  • Collaboration
  • Excellence
  • Compassion and empathy
  • Integrity and honesty
  • Altruism
  • Wellness
  • Equity
  • Confidentiality
  • Responsibility and accountability
  • Dedication and self-improvement

I witnessed some unprofessional behaviour by a colleague. What do I do?

Faculty members are expected to be exemplary role models and maintain standards of professionalism in interactions with other faculty and learners in the academic, research, and clinical care setting. The Office of Professionalism, within the Office of Professional Affairs, has an established Professionalism Policy for faculty, learners, and staff. When issues around professionalism arise, there are established processes for reporting and managing these incidents. Issues related to unprofessional conduct should be reported using the Incident reporting form. Reports can be submitted anonymously if desired.

The Office of Professionalism works with the affiliated hospitals and institutes, medical school, residency programs, and graduate studies on the implementation of the Professionalism Policy. In integrating professionalism across these institutions and programs, the Office of Professionalism can provide guidance on matters related to the policy.

Office of Professionalism

Director: Dr. Homer Yang
Telephone: 613-562-5800 ext. 3048
Email: fompro@uottawa.ca
Location: RGN 2129M

I have concerns about harassment and/or discrimination. Where can I go for help?

The Office of Equity, Diversity, and Gender Issues, within the Office of Professional Affairs, is mandated to raise awareness, encourage sensitivity, and highlight pathways to improve gender and equity issues in all aspects of Faculty activity (i.e., undergraduate and postgraduate education, research, faculty development, and the working environment for both faculty members and support staff). If you have concerns about harassment and/or discrimination the Office of Equity, Diversity, and Gender Issues will listen to your concerns and identify a plan to remedy the situation. They will refer you to the appropriate individuals within the Faculty of Medicine who can help with the situation when necessary.

Office of Equity, Diversity, and Gender Issues

Director: Dr. Catherine Tsilfidis
Telephone: 613-562-5800 ext. 8895
Email: edgissue@uottawa.ca
Location: RGN 2129N

How can I set my office up ergonomically and/or get furniture fixed?

Ergonomics involves adjusting the job to fit the worker—not the other way around. The goal is to change or make adjustments to equipment, the environment, and work processes in order to avoid injury and improve employee productivity. The goal of the ergonomics program at the University of Ottawa is to reduce or eliminate the risk of musculoskeletal injuries and disorders in the workplace.

To request an assessment, complete the ergonomic assessment request form and send it by email to pborris@uottawa.ca, by fax to 613-562-5120, or by internal mail to Room 017, Tabaret Hall. The ergonomic specialist will contact you to set up an appointment. While the assessment is provided at no charge, putting the recommendations in place and the costs associated with doing so are the responsibility of your faculty, school, department, or service. Contact the Faculty of Medicine Facility Management team at medfaci@uottawa.ca if new furniture is recommended in the report and they will help in the implementation of the recommendations.

If you need repairs to your office furniture, requests must be sent to the Faculty of Medicine Facility Management team at medfaci@uottawa.ca.

How do I purchase products and equipment for my research and/or laboratory?

Purchasing Services is responsible for the procurement of all supplies and services related to the research and administrative activities for the Faculty of Medicine. For any inquiries about the purchase of products, equipment, and/or professional services, contact medpurch@uottawa.ca.

Email: medpurch@uottawa.ca
Location: RGN 1130

How do I submit my travel expenses?

The University of Ottawa has a policy on travel expenses.

  1. Pre-approval for travel is not mandatory for APUO members but it is strongly recommended as it lets the Department Chair/Director of School and administration staff know that you will be absent. However, you must complete the Pre-Approval form if you require the use of the P-Card or if you would like to receive a travel advance. You must complete and submit the form at least 2 weeks prior to departure.
  2. The most economical method of transportation must be used (e.g., train, flight). Fees for seat selection on trains and flights are not admissible (except on Porter Airlines due to their overbooking policy and for medical reasons).
  3. You need to keep all original detailed receipts and boarding passes (and conference agenda if applicable) in order to be reimbursed.
  4. If you are a member of the APUO you do not need to submit food receipts since you can claim the per diem; if you are not an APUO member you need to submit food receipts (detailed and original, no copies). If you are at a conference and meals are included in the registration, you cannot submit receipts for meals elsewhere.
  5. Bring all your receipts (and conference agenda if applicable) to the Administrative Assistant with your employee number and personal mailing address. Once the claim has been completed, you will sign it, and the Department Chair/Director of School will review and approve. If you receive a salary from the University your reimbursement will be deposited to the same account. If not, a cheque will be mailed to your home address.
  6. Travel claims cannot be reimbursed through petty cash.
  7. No alcohol will be reimbursed when travelling.

What is InfoWeb?

InfoWeb is the University's central gateway to many secured services such as accessing class lists, sending messages to your students, accessing your course schedule, managing your password for email and computer access, changing your address, and requesting leave.

How do I connect my computer to the University of Ottawa network? Who can help me with my computer issues?

Medtech

Medtech is the Faculty of Medicine's information management service and offers many different Information Management Services, including:

  • Computer support services (e.g., hardware/software troubleshooting, software installation, configuration, virus removal)
  • User access (e.g., logging into faculty computers, accessing shared drives and files, secured content on Faculty of Medicine sites)
  • Multimedia, publishing, and presentations (e.g., poster design, video production, medical illustrations)
  • Collaboration and learning (e.g., videoconferencing, online assessments and learning, eLearning)
  • Web application and development (e.g., website design and support, application development)
  • Internet and networking (e.g., wireless Internet, remote access (VPN), Internet access)
  • Servers and file storage (e.g., data centre hosting, website and application hosting, data storage, virtual private servers)
  • Mobile technologies (e.g., mobile device purchasing and support, mobile computer/iPad labs)
  • Consulting services (e.g., IT purchasing, IT project management)

Request help: http://www.med.uottawa.ca/medtech/help/
Telephone: 613-562-5648
Location: RGN 2129
Support hours (M-F): 8h00 – 17h00 (Sept - May); 8h00 – 16h00 (Jun - Aug)

Information Technology (IT)

Information Technology (IT) is responsible for the University of Ottawa's IT services and strategy, including:

  • Internet access
  • Account creation and management (e.g., email, InfoWeb, Blackboard)
  • PC purchases
  • Software downloads
  • Consulting services
  • Telephone services

Request help: http://it.uottawa.ca/service-desk-request
Telephone: 613-562-5800 ext. 6555
Location: Montpetit Service Desk, 125 University, room 140
Support hours: Monday to Friday: 8h15 – 20h00
Saturday and Sunday: 13h00 – 17h00

Who do I contact for help with audiovisual equipment in the classrooms in RGN?

The room you are in will dictate who you should contact for audiovisual support.

The Centre for Innovative Technologies in Education supports the following rooms:

  • 1003(b)
  • 1005(a)
  • 1007
  • 1009
  • 2007
  • 2008
  • 2009
  • 2012
  • 2021
  • 2022
  • 2111
  • 2112
  • 2113
  • 2149
  • 2154
  • 3001
  • 3248

Medtech supports the meeting rooms:

  • 2023
  • 2035
  • 2029
  • 2529
  • 3126
  • 3234
  • 4101
  • 4161

Centre for Innovative Technologies in Education (Roger Guindon)
Telephone: 613-562-5800 ext. 4616
Email: multimedia@uottawa.ca
Location: RGN 2010

Medtech
Telephone: 613-562-5648
Email: medtech@uottawa.ca
Location: RGN 2129

How do I book a room in RGN?

You can request conference room reservations. To request a classroom or amphitheatre, contact someone with CICS access, either in the Office of Graduate and Postdoctoral Studies or in your Department/School Office.

Section 2: Research and Supervision

Why should I apply for an appointment in the Faculty of Graduate and Postdoctoral Studies and what is the process for doing this?

Applying for an appointment to the Faculty of Graduate and Postdoctoral Studies (FGPS) will allow you to supervise graduate students and be a part of their educational experience. To apply for FGPS membership, start by presenting a request to your Department/School. The maximum term of appointment is five years.

How do I transfer grants to the University of Ottawa?

Transfer of tricouncil grants

To move a tricouncil grant (i.e., CIHR, NSERC, SSHRC) from one Canadian institution to another, the Department Chair/Director of School and the Vice-Dean, Research of the Faculty of Medicine must sign the first two pages of the research module and the first page of the CV module. You must also include the copy of the grant award, the proposal, and an RE form. To obtain an RE form, go to: http://www.rms.uottawa.ca/mforms/index.asp.

For more information regarding the transfer of grants:
http://www.nserc-crsng.gc.ca/Professors-Professeurs/FinancialAdminGuide-GuideAdminFinancier/AdminMatters-QuestionAdmin_eng.asp

For a checklist of the relocation of a Grantee to an Eligible Canadian Institution:
http://www.nserc-crsng.gc.ca/_doc/Professors-Professeurs/GranteeRelocation-ReinstallationTitulaire_eng.pdf

For other questions regarding grants or granting issues contact a Research Facilitator at 613-562-5800 ext. 8116 or by email at resmed@uottawa.ca.

You also need to submit the appropriate safety forms to the University of Ottawa for the grant transfer to be accepted. Contact the Health, Safety, and Risk Manager (ext. 8210) for these forms.

Transfer grants from USA

If you are coming from the United States and want to move your NIH grant to Ottawa, you need to obtain the name, title, address, telephone number, fax number, and e-mail address of the Administrative Officer of the Faculty of Medicine, University of Ottawa to whom the grant transfer is to be notified. You also need to obtain the name, title, address, telephone, fax, and e-mail of the Officer who signs for the grant transfer application. Sometimes, a letter from the Department Chair/Director of School is required to indicate clearly that the host institution has sufficient common equipment and resources available to you and your projects.

What grants are available to me?

Can I get funding to publish in open access journals?

Open access provides free access to research. However, making material available is not always free for authors. Some open access journals and most hybrid journals charge authors to enable them to disseminate their research in open access. These fees can range from $1,000 to $5,000 per article.

In an effort to encourage scholars to make their research available in open access, the University has established an open access discounts in Support of Open Access Publishing. Learn more about the Open access discounts for uOttawa authors.

Where can I get help to prepare a grant?

All new professors should set up a meeting with the Research Office at their earliest convenience. Research Facilitators are available to assist in grant development, coordination, writing, and editing.

Grants and contracts administered through the University of Ottawa must submit a signed RE Form. To obtain an RE form, go to: http://www.rms.uottawa.ca/mforms/. All forms must be submitted to the Research Office at least 48 hours in advance of the deadline date.

For additional information, contact a Research Facilitator at 613-562-5800 ext. 8116 or by email at resmed@uottawa.ca.

How do I obtain ethics approval?

All research projects conducted in the Faculty of Medicine need to receive ethics approval from the Ottawa Health Science Network Research Ethics Board (OHSN-REB). Approval from additional REBs (e.g., CHEO, Montfort, University of Ottawa) may be required depending upon the nature and scope of the research study (e.g., any research at non-OHSN partner hospitals). If the research involves other Faculties within the University, the University of Ottawa Office of Research Ethics and Integrity must be contacted and they will advise on the required action.

To login to IRIS, the OHSN-REB system, you must obtain a myHospital account. To obtain this access, email rebadministration@ohri.ca.

How do I recruit students to my laboratory or research group?

  • Ensure that your webpage is well maintained and that you respond to enquiries from prospective students in a timely way.
  • Routinely build graduate student stipend support into your research grant applications.
  • Recruit master's students as part-time research assistants when they join the program, so they get to learn about your research.
  • Let your Director of Graduate Studies know you would like to volunteer as an interim advisor to incoming master's students.
  • Introduce yourself at the graduate students' orientation day in September each year.
  • Present in the department rounds early in the academic year.
  • Keep a lookout for talented master's students who might be interested in transferring to the PhD program (and working with you).
  • At conferences, attend presentations and posters by students and follow up with those who seem promising.
  • Hire academically strong undergraduate students as summer students and/or offer them co-op placements so they get exposure to your research team and field.
  • Get involved in teaching at the undergraduate level so the students get to know you.
  • Advise the academic assistant that you are looking for students; this will give you access to excellent students who have not yet identified a supervisor.

What are my responsibilities supervising students?

Proper supervision of graduate students necessitates close interactions with the students. As a supervisor, you must fulfill three essential roles:

  1. To advise
  2. To monitor progress
  3. To act as a mentor

You are responsible for the approval of all of the student's registrations, assisting the student in the formulation of the thesis research project, and ensuring that the topic of the research project is approved by the academic unit and communicated to the Faculty of Graduate and Postdoctoral Studies before the end of the second session of registration in the case of a master's candidate and before the end of the third session in the case of a PhD candidate.

You need to be aware of and respect the conditions necessary for the proper oversight of your graduate students. In particular, you must:

  1. Be cognizant of all Department, Faculty, and University regulations, policies, and procedures relevant to graduate student training and ensure their implementation in a timely and efficient manner.
  2. Be available to advise students on their program of study, including but not limited to course selection and research topic.
  3. With the student, decide appropriate membership for a Thesis Advisory Committee (TAC) and ensure proper and timely flow of communication between the student and their TAC (i.e., scheduling of meetings, submission of progress reports). Thesis supervisors are expected to ensure that the student understands the roles of their TAC.
  4. Hold regular meetings with the student. The frequency of such meetings will depend on the type of study and the student's progress and are left to the discretion of the supervisor. However, supervisors must be accessible on a reasonable basis for meetings requested by the student.
  5. Examine and provide feedback on all exercises relevant to the student's thesis research. This includes progress reports, comprehensive examinations, poster or seminar presentations, and theses.
  6. Provide at least minimal financial support throughout the tenure of their studies (in accordance with Faculty of Medicine stipend guidelines).
  7. Encourage the dissemination of research results by publication in scholarly and research journals, presentation at conferences and seminars, and ensure that students receive authorship appropriate to their contribution.
  8. Inform the student, Graduate Office, and TAC at the earliest opportunity if exceptional conditions necessitate their withdrawal from your supervisory role. Examples of such situations include personal or professional conflicts or illness necessitating a prolonged absence.

What should I do if I have a student who is struggling?

Student is not performing up to expectations

If you have a student who is struggling academically or not performing up to expectations in your laboratory or research group, contact:

  1. Program Director
  2. Department Chair/Director of School
  3. Office of Graduate and Postdoctoral Studies
  4. Office of Professional Affairs

Be sure to document your concerns clearly in the Annual Research Progress Report and discuss them at the Thesis Advisory Committee (TAC). Documentation on the Annual Research Progress Report will establish a clear timetable for completion of the program while investigating and addressing any concerns along the way. Annual Research Progress Reports can be requested more frequently to keep on top of students' advancement. Faculty Development has created an online learning module on Assessing and Evaluating Learner Performance that will help you write effective evaluation reports and document your assessment of the learner.

You may also want to direct the student to the Student Academic Success Service (SASS), which provides services for students including:

  • Academic Writing Help
  • Counselling and Coaching Services
  • Mentoring
  • Career Development
  • Academic Accommodations
  • Aboriginal Resource Centre
Student has mental health concerns

If you are concerned about a student's mental health, support includes:

What is the University of Ottawa policy on the use of animals in teaching and research?

The University of Ottawa is committed to ensuring that the use of animals in research and in teaching conforms to the most rigorous ethical standards that are compatible with the goals of science. The Animal Care Committee ensures this. The standards for animal care and use conform with or exceed those outlined in the Canadian Council on Animal Care Standards. The Animal Care and Veterinary Service of the University of Ottawa is the administrative entity responsible for the acquisition and care of animals used in research, teaching, or testing. Refer to the university policy on animals used in research and teaching for further information.

Animal Care Committee: 613-562-5444
Animal Care and Veterinary Service: 613-562-5412

How do I move my biological samples from other universities to the University of Ottawa?

The transportation of infectious/potentially infectious material and biological substances involves a level of risk of unintentional release of the material to the environment. There are legal requirements governing how such materials may be transported (Transport Canada - Transportation of Dangerous Goods (TC-TDG)). Further, you may be obliged to acquire additional documentation, such as an Import Permit or Compliance letter from either Health Canada or the Public Health Agency of Canada, prior to shipping your biological substances.

The University's Biosafety Compliance Specialist (613-562-5800 ext. 3153, bio.safety@uottawa.ca) can help address your specific needs regarding biological shipments. The Faculty's Health, Safety, and Risk Manager (613-562-5800ext. 3210, medsafety@uottawa.ca) is also able to offer assistance on these matters.

For more information, see the New Professor Handbook (email resmed@uottawa.ca for an electronic copy or pick up a hard copy from your Department/School's administrative office).

How can the librarians help me?

The Health Sciences Library is located in Roger Guindon Hall, Room 1020.

The librarians provide research support through consultation and reference services, publishing support, as well as teaching support, such as assistance with curriculum development, through workshops and seminars. Visit them at the reference desk or by appointment—either at the library or in your office.

The librarians will provide tailored sessions upon request, which can be structured around a subject area, course assignment, or specific question.

Contact the Health Sciences Library.

How do I access library resources when I'm off campus?

The Health Sciences Library has a large collection of resources, such as databases, ejournals, ebooks, and point of care tools, that are available to you on any computer with Internet access. You can even connect to the library's electronic resources from off-campus. Use the following credentials to login:

  • Username: Use the information that precedes the @ in your uOttawa email address (e.g., jdoe123@uottawa.ca)
  • Password: Use the Password Management Tool in InfoWeb to set your password for your library account. Forgot your password? No problem! Login to InfoWeb to change it.

Your library account gives you access to the library's electronic resources and the workstations that are located on site. If you have problems logging in or accessing an article, contact bibliosupport@uottawa.ca.

What are the top 5 things the library can do for me?

The Top 5 services offered by the Health Sciences Library are:

Laptop and iPad loans

The library has laptops (Dell Latitude E5430 / Windows 7) available for 24 hour loan and iPads for 72 hour loan to faculty, staff, and students with a valid library account in good standing. For further details or to request a loan go to the circulation desk or read the terms of use for borrowing.

Quiet spaces and rooms

The Health Sciences Library offers a variety of spaces (with the presentation of a faculty member identification card):

  • Computers:

    There are 27 public computers available at the library. All computer workstations come with Internet access and Microsoft Office software. Most have USB ports and CD-reader drives. You can borrow a laptop and/or iPad at the circulation desk.

  • Computer Lab:

    The computer lab is open to anyone when it is not being used for instruction or training given by librarians. Requests for use of the computer lab should be sent to Stéphane Cloutier scloutie@uottawa.ca. Please note: No technical support (i.e., no multi-media technician) is provided.

  • Faculty member study carrels (cubicles):

    You can request a carrel with locked cabinets located in the library. Requests must be made at the Dean's office.

Support for systematic and other literature reviews

The library offers advanced support for researchers and professors conducting various types of literature reviews including:

  • Literature reviews, including narrative reviews
  • Scoping reviews
  • Systematic reviews

For further information, read the Literature Review Services Policy or contact your librarians:

Lindsey Sikora
Telephone: 613-562-5800 ext. 8959
Email: lindsey.sikora@uottawa.ca
Location: RGN 1020G

Marie-Cécile Domecq
Telephone: 613-562-5800 ext. 8515
Email: mdomecq@uottawa.ca
Location: RGN 1020F

Citation management software/assistance

Citation and bibliography tools (also known as bibliography managers) provide many useful features to help you with your research, such as storing and organizing articles and generating citations and bibliographies in your preferred citation style. While many different tools are available, the University of Ottawa library has licensed access to RefWorks. Have questions? Check out the RefWorks guide.

Other software tools include Mendeley, Zotero, and EndNote. Contact your librarian to learn more about these tools.

Citation analysis

The librarians can help answer your questions related to citation analysis, including bibliometrics and altmetrics. Questions may range from locating a journal's impact factor, an author's h-index, a specific cited reference, or identifying the dissemination of an article through social media. Contact your librarian to discuss your specific needs.

Scholarly communication is an ongoing process that involves the creation, evaluation, dissemination, and preservation of knowledge related to teaching, research, and scholarship. Altmetrics are sets of new emerging data sources that measure online social visibility of research artifacts through either lay or scholarly networks.

What is a research guide and why do I need to know?

The University of Ottawa Library staff has created a series of bilingual research guides full of resources and research tips to help students, faculty, and staff. The tutorial below provides an overview of the Medicine Research Guide—your one stop shop to meet all your research needs.

The following video provides an orientation to the medicine research guide.

Section 3: Teaching

What educational programs might I be asked to contribute to at the Faculty of Medicine?

  • Master's and PhD Graduate Programs: The Faculty of Medicine offers master's and doctoral degrees in many fields of study through the Office of Graduate and Postdoctoral Studies.
  • MD/PhD Combined Program: The Combined Program for Degrees in Medicine and Philosophy (MD/PhD) offers exceptional students the opportunity to pursue two degrees over the course of seven years. The program is based on a single integrated curriculum. That is, it combines the existing undergraduate medical school curriculum with approved doctoral graduate programs in Biochemistry, Biology, Cellular and Molecular Medicine, Microbiology and Immunology, or Neuroscience.
  • Undergraduate Medical Education (UGME/MD Program): The Faculty of Medicine offers the Undergraduate Medical Education/MD program in both official languages, integrating the basic and clinical sciences throughout the four year program. Emphasis is placed on self-learning and principles and facts are learned in a multidisciplinary fashion in the context of clinical problems. Whole-class lectures and seminars are used to discuss basic concepts, explore new developments, and provide overviews of the biomedical sciences fundamental to the practice of medicine. Training occurs in ambulatory, primary, secondary, and tertiary settings and the students function as members of the medical team in collaboration with other health professionals. Faculty members are expected to contribute to the UGME teaching program by giving lectures, being tutors, developing educational material, providing examination questions, and helping with student evaluation, for example (see below for other examples of how you can get involved in teaching medical students).
  • Continuing Professional Development (CPD): The Office of Continuing Professional Development aims to enhance healthcare through innovative, practical, and evidence-informed continuing professional development, enabling and supporting lifelong learning for the physicians, medical educators, and scientists in our faculty. This includes providing support to help faculty develop, organize, and accredit a learning program for medical professionals in their field or discipline. The Office of Faculty Development is part of the Office of Continuing Professional Development.
  • Department of Innovation in Medical Education (DIME): The Department of Innovation in Medical Education (DIME) is a non-clinical department offering teaching, research, and scholarship in the areas of anatomy, medical education, and the humanities and medicine. It enables and evaluates breakthrough advances across the medical education continuum.
    • DIME Seminar Series: A forum for the exchange of scholarly ideas and activities in medical education. A wide range of presenters from across the country share their insights.
    • Academy for Innovation in Medical Education (AIME): The DIME core research unit offers individual consultation for medical education research projects.
    • AIME Annual Medical Education Day: A full day of activities for the dissemination of research in medical education.
    • AIME/uOSSC Fellowship Program in Medical Education: A 1-2 year Fellowship in medical education. Includes the Healthcare Education Scholars Program (HESP) and Foundational Elements of Applied Simulation Theory (FEAST).
    • Healthcare Education Scholars Program (HESP): A series of education sessions designed to initiate participants to medical education scholarship and research. Mandatory for AIME/uOSSC Fellows. Also available to non-Fellows.
    • Foundational Elements of Applied Simulation Theory (FEAST): A series of interactive education sessions for AIME/uOSSC Fellows.
    • DIME/AIME Education Grant: DIME/AIME Education Grants support research, development, and/or implementation of curricular projects to enhance medical education at the University of Ottawa's Faculty of Medicine.
  • Bureau des Affaires Francophones (BAF): The Bureau des Affaires Francophones (BAF) is responsible for the development of French-language education programs for undergraduate, postgraduate, and continuing professional development in the Faculty of Medicine.

How can I get involved in teaching medical students at the Faculty of Medicine?

There are many ways to get involved in medical education in the Faculty. For example:

What is the structure of the undergraduate medical education (MD) program?

An overview of the MD program highlights the programs and topics covered throughout the four-year program. In short, the two pre-clerkship years comprise 6 units of study: Introduction, Foundations, Units I-III, and Integration. Typical weeks in year one and two are shown below:

Year One
Typical Year One Schedule

Year Two
Typical Year Two Schedule

Year 3 starts in August with a 3-week Link block to prepare students for the clinical setting. They then start their core clinical clerkship, which comprises 8 rotations in 4 blocks. After each block, students are tested with multiple-choice and short-answer questions. In March, there is a Teaching and Testing OSCE, followed by a Comprehensive OSCE in September at the end of Year 3.

Year 4 starts with Electives from September to December. In December, students submit their CaRMS applications and then participate in CaRMS interviews in January. From January to March, students complete selectives. In April, they do Back to Basics and in early May take Part 1 of the MCCQE. Students graduate from the MD program in May.

Where can I go to access all the tools I'll need to be successful in the undergraduate medical education (MD) program?

ProfZone, the Professor's Portal, can be accessed from the Undergraduate Medical Education Faculty webpage. ProfZone includes quick links to tools, such as One45, Outlook, CBLs, and SLMs, as well as an overview of the MD program and key resources.

Screenshot of the Undergraduate Medical Education website with a focus on the ProfZone button.

Clicking the above image will show you a larger format. (294 KB)

I'm creating a presentation/educational resource; can I use images or other material from the Internet?

It depends on what you want to do. Materials on the Internet are treated the same under copyright law as any other copyright materials, so if you want to use them, they have to either fall within one of the Copyright Act's exceptions (such as fair dealing or the educational use of the Internet exception) or be open access or in the public domain. If what you want to use isn't from an open access or public domain source and does not fall into one of the Act's exceptions you will have to obtain permission from the copyright owner (from http://copyright.uottawa.ca/additional-resources/frequently-asked-questions).

The Copyright Office provides a number of resources and a list of FAQs to help answer your copyright questions.

Section 4: Succeeding in the Faculty of Medicine

Where can I go for support in my role as a faculty member?

Contact your Department Chair/Director of School to identify the type of support offered in your Department/School. Many have grant review and mentoring programs in place to support faculty members.

The Teaching and Learning Support Service (TLSS) supports faculty members in their commitment to offer quality and innovative educational experiences through the following sectors:

The Centre d’appui pédagogique en santé pour la francophonie (CAPSAF) offers professional development opportunities for teachers and preceptors and develops learning tools to enhance teaching. CAPSAF also offers support for medical education research projects in French (e.g., ethics applications, securing funding, developing and implementing research projects, writing). It facilitates networking among francophones driven by medical education.

The Office of Professional Affairs offers free, confidential services to help you achieve your full potential in your academic life and maintain a healthy work-life balance. Assistance is offered in the areas of Wellness; Equity, Diversity, and Gender Issues; and Professionalism. At Montfort, you can get additional support from the Manager of Medical Education, Martine Francoeur.

The Office of Professional Affairs works with the Dean’s Office on all Faculty appointments. As a faculty member, you have responsibilities with respect to teaching, research, and administration. Regular full-time faculty members, who come under the APUO collective agreement, are subject to evaluation by methods specified by the collective agreement for matters of tenure and promotion.

The Office of Professional Affairs also monitors compliance with University policies, such as the conflict of interest policy and the professionalism policy. Assistance with understanding these policies and compliance is provided by the Office.

Office of Professional Affairs

Vice Dean: Dr. Rama Nair
Email: rnair@uottawa.ca

Coordinator: Kayla Hébert-Desnoyers
Telephone: 613-562-5800 ext. 8604
Email: proaff@uottawa.ca

Location: RGN 2026A

How do I succeed and get promoted as a faculty member?

Regular full-time faculty members, who come under the APUO collective agreement, are subject to evaluation by methods specified by the collective agreement for matters of tenure and promotion. These include evaluation of teaching, scholarly activities, academic service activities, and language proficiency as stated in the letter of initial regular appointment.

Remember, it is up to you to initiate the process of applying for promotion. The Office of Professional Affairs will support you in your career advancement and provides information on the promotion process and offers promotion workshops Adobe PDF (665 KB).

Why do I need to participate in faculty development?

Faculty development refers to professional development activities that will help enhance your teaching, research, and leadership skills for personal and professional growth. Specifically, faculty development will help you to:

  • Enhance your potential as a teacher, researcher, and administrator.
  • Connect with the Faculty and other faculty members.
  • Receive better evaluations from your learners.
  • Be an even more valued member of your department/school.
  • Enhance your curriculum vitae.
  • Help get yourself promoted.
  • Get a head start on activities that may soon be mandatory as a measure of ensuring faculty standards.
  • Work towards a Teaching Skills Attainment Award.

The Teaching Skills Attainment Award provides recognition to faculty members who have shown commitment to the development of their teaching skills through faculty development. There are three levels of award, each with different requirements regarding the number of hours of faculty development that need to be completed.

How do I register for faculty development events?

The Office of Faculty Development, part of the Office of Continuing Professional Development, offers workshops designed to help you improve your teaching, research, and leadership skills for personal and professional growth. Workshops are offered in three areas:

  • Teaching Skills: Targeted to improve your teaching skills (e.g., small group facilitation, using the iPad in teaching, giving feedback).
  • Career Development: Targeting specific professional “developmental milestones” (e.g., mixed methods research, women in the boardroom, crucial conversations).
  • Special Events: Includes annual half-day and full-day programs covering a mix of topics and learning opportunities.

For a calendar of Faculty Development events, email the Coordinator and Event Planner.

To register for workshops consult the Upcoming 2016-2017 Course and Workshops pamphlet Adobe PDF (665 KB), select the workshop and date you want to register for, and follow the instructions at the bottom of the pamplet.

The Centre d’appui pédagogique en santé pour la francophonie (CAPSAF), part of the Bureau des Affaires Francophones (BAF), also offers workshops and special events to support excellence in medical education. To learn about and register for these events email bafmed@uottawa.ca.

At the University level, Human Resources offers professional development learning opportunities to help you develop professionally and improve your leadership skills and the Teaching and Learning Support Service (TLSS) supports faculty members in their commitment to offer quality and innovative educational experiences.

Office of Faculty Development, Faculty of Medicine

Director: Dr. Catharine Robertson
Telephone: 613-562-5800 ext. 8727
NB: The Director role is a part-time position so please direct initial enquiries to the other (full-time) staff where appropriate (see below).

Coordinator and Event Planner: Catherine Dumoulin
Telephone: 613-562-5800 ext. 8083
Email: facdev@uottawa.ca

Centre d’appui pédagogique en santé pour la francophonie (CAPSAF)

Director: Dr. Jean Roy
Manager, Education: Jennifer Smith
Telephone: 613-562-5800 ext. 2847
Email: j.smith@uottawa.ca

Human Resources

Telephone: 613-562-5832
Email: infohr@uottawa.ca
Location: Tabaret Hall, room 019

Teaching and Learning Support Services (TLSS)

Telephone: 613-562-5300
Email: saea-tlss@uOttawa.ca
Location: Vanier Hall, room 1015

I am feeling overwhelmed in my role as a faculty member. Where can I go for help?

The Faculty Wellness Program, within the Office of Professional Affairs, is an official working group of the Faculty of Medicine. It is committed to the enhancement of the well-being of all members of the Faculty, including faculty members, learners, and support staff. The program offers:

  • Departmental/school consultations on wellness.
  • Individual referrals to health care providers, financial advisors, counsellors, and therapists.
  • Educational interventions shaped to suit the need of your group, program, or department/school.
  • Information on conflict resolution.

The University of Ottawa Health Services is a primary care clinic. As an employee of the University of Ottawa you can register with a doctor at Health Services and get access to a wide range of healthcare services.

Faculty Wellness Program, Faculty of Medicine

Director: Dr. Caroline Gérin-Lajoie
Telephone: 613-562-5800 ext. 8507
Email: wellness@uottawa.ca
Location: RGN 2129N

University of Ottawa Health Services

Telephone: 613-564-3950
Locations: http://www.uottawa.ca/health/locations/

How can I find a family physician in Ottawa?

The shortage of family physicians in Ottawa is a serious concern and you might be unable to readily find a family physician who is willing to take you or your family members. The Faculty of Medicine’s Faculty Wellness Program (wellness@uottawa.ca) can help should you encounter difficulties in finding a family physician.

As an employee of the University of Ottawa you can also register with a doctor at The University of Ottawa Health Services, which provides access to a wide range of healthcare services.

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Last updated: 2016.08.11