Events

Date

Wednesday, May 16, 2012

Time of ceremony

2:00 pm, followed by a reception (cash bar, hors-d’oeuvres, desserts)

Duration of ceremony: Approximately 2 hours.

Time of arrival

Graduands: 12:30 pm

Faculty members and presenters: 12:30 pm

Guests: 1:30 pm

Location

Ottawa Convention Centre
55 Colonel By Drive
Ottawa, Ontario

Map: http://ottawaconventioncentre.com/en/contact-occ#
Parking: http://ottawaconventioncentre.com/en/exhibiting/parking

Tickets

Each graduand will receive:

• one (1) blue entry ticket for him/herself
• one (1) burgundy ticket for their special presenter (if required)
• four (4) grey tickets for their guests. (Children attending the ceremony must have their own ticket. Exception - an infant that would not require a seat.)

The tickets will be distributed in class during the Back to Basics course (date to be confirmed).

Special needs

http://ottawaconventioncentre.com/en/about-us/accessibility-for-ontarians-with-disabilities-act-aoda

Dress code

It is recommended that all graduands and their guests dress in formal business attire. Jeans, cutoffs, shorts and tank tops are not considered business attire.
You will be wearing a black gown with a green hood (sash) during the ceremony. Please take into consideration the following:

• You may find it very warm, dress accordingly (i.e. you may not want to wear a suit coat under the gown).
• The gowns fall to just below your knee and the neckline has no collar. As a result, your shirt collar and pant legs, (or skirt/dress) will show.

Registration for degree and request for diploma

1. Registration for Degree and Request for Diploma
You will receive an email in early February 2012 from InfoService indicating that you must complete your registration for your degree no later than March 31, so that your diploma will be ready for presentation at the graduation ceremony.
2. Your name on your Diploma
The way your name has been registered in your InfoWeb account will be exactly the one that will appear on you diploma and transcript.
Therefore, you must verify if your registered name on your InfoWeb account is accurate (including your middle name).
If any changes are required (to add a middle name for example), you will need to contact the Registrar's Office, Diane Taylor at 613-562-5924 or dltaylor@uOttawa.ca, to make the necessary changes. You will need to provide evidence in support of the name change.

http://www.registrar.uottawa.ca/Default.aspx?tabid=2714

Nota: in order to receive your diploma, you must ensure all fees, fines or any other accounts owed to the university are paid.

Information Gathering

Information-gathering Questionnaire for the Convocation– One45

The graduands MUST complete the Information-gathering Questionnaire by February 21, 2012. Graduands will be notified when this form will be available on their One45 account.

Diplomas

The graduates will receive one (1) regular-size diploma (21.6 cm by 26.7 cm) as well as four (4) notarized photocopies of their diploma.

Note that the four (4) notarized copies of your diploma and the Oath of Hippocrates will be given to you when you return your gown.

The original copy of the diploma (regular size only) is offered free of charge. Duplicates or a large format can be ordered on line through Infoweb.

To order duplicates after the ceremony, please refer to the Official Document Requests Web site.

Framing service before and after the ceremony is provided by the Alumni Relation Office. Additional information

Presenters
Honorary co-presidents

Two honorary co-presidents for the graduation ceremony are chosen by the students each year, one for the Anglophone stream, one for the Francophone stream. The honorary co-presidents must be members of the faculty, who have greatly contributed to the program during the past four years.

One of the honorary co-presidents will present the diploma to the graduate. However, Graduands are able to select a special presenter (for example, a parent, sibling, relative, mentor), rather than receiving their diploma from one of the honorary co-presidents.
Criteria for choosing a special presenter:

• Only one (1) presenter per graduand is permitted.
• Presenter must hold an MD degree from a recognized University, or be a member of the Faculty of Medicine of the University of Ottawa.

The name of the presenter must be communicated to the Undergraduate Medical Education Office by February 21, 2012 via the Information-gathering Questionnaire available via the students’ One45 account.
Please note that the presenters will be wearing a gown, and will be a part of the faculty procession. They will remain on the stage during the ceremony.

Gowns

Gowns will be assigned according to sizing information provided in the One45 Information-gathering Questionnaire.

Graduands must pick-up their gown on the day of the Ceremony at 12:30 pm in the assigned room at the Ottawa Convention Center.

Gowns must be returned in the room within 45 minutes after the end of the ceremony.

You will be able to rent a gown and hood for photos at another time than graduation. Please call the infoservice for details: INFOSERVICE 613-562-5700 (Telephone) 613-562-5323 (Fax) infoserv@uOttawa.ca (E-mail)

Photography

A professional photographer will be on site.

A group picture of the graduands in their gown will be taken immediately after the ceremony. The photographer will take individual pictures, without pose setting, during the ceremony at the moment of presentation of parchment and diploma.

The Faculty of Medicine will offer four (4) copies of the picture taken when each graduate receives their diploma, and one (1) group picture, free of charge. These will be mailed to each graduate, using the mailing address supplied through the information gathering questionnaire-One45.

The photographer will be taking photos throughout the event. These can be ordered through the photographer.

Your guests are permitted to take pictures during the ceremony, but must remain at their seat to do so.

You will be able to take your own pictures in your gown for up to 45 minutes after the ceremony.

Convocation Instructions

More information to come later.

Program of Ceremony (Official program to be confirmed)

Procession: Graduands and Faculty
O Canada
Opening Address (Dean)
Opening: Conferment of degrees
Presentation of parchments, diplomas and awards
Address (Faculty member)
Aesculapian awards
Valedictory (Francophone and Anglophone)
Concluding Remarks
Recession: Faculty & Graduates

Other information

Purse or valuable objects (if absolutely necessary) can be left in the room which will be under constant supervision (Please note the University of Ottawa will not be held responsible for lost or damaged objects).

Keep in touch!

Permanent email available through Alumni and Student Affairs (Additional information)
http://www.uottawa.ca/alumni/

Canadian Graduation Questionnaire 2012

Canadian Graduation Questionnaire 2012 (Association of American Medical Colleges) regarding application process and medical education. The Faculty would be very grateful if students would kindly ensure a 100 percent response rate. This is essential to your and our ability to affect change as deemed necessary by our graduands. Thank you in advance for your participation.

This is a 20-minute exercise well worth the effort by absolutely everyone, before June 8, 2012. It will help your professors and your peers.