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Immunization Requirements for Postgraduate Residents and Clinical Fellows

The University of Ottawa has mandatory immunization requirements for all postgraduate residents and clinical fellows.

Health care providers have an obligation to protect patients and themselves from infections that can be transmitted within the health care practice settings. Immunization is an important tool in preventing the transmission of infections and assists in safeguarding the health of the student during their education and beyond.

Immunization Requirements

It is the trainee’s responsibility to submit on time a signed and duly completed Clinical Placement Requirements Record. The deadline for submission is two to three months prior to the start of any clinical activity, and three months prior to the start of any elective rotation.

University of Ottawa trainees and visiting medical students, who completed an elective at the University, do not have to resubmit the Clinical Placement Requirements Record when starting the Postgraduate Program. However, it is their responsibility to ensure that their immunization record remains up to date.
Every trainee must submit yearly proof of a Tuberculin Skin Test (TST) or for a positive TST, submit the Tuberculosis Signs and Symptoms form.  To facilitate compliance with keeping the immunization file up to date, clinics are offered at the Faculty of Medicine, Roger Guindon Hall. The postgraduate trainees also have access to the Occupational Health Services of the hospital to which they are assigned. All trainees have access to the University Health Services where the health care professionals are familiar with the University immunization requirements and can provide immunization counseling and services. 

All registered University of Ottawa trainees need to comply with these requirements and continue to update their immunization profile. Failure to do so will result in not being allowed to participate in clinical activities, therefore causing delays in their education.

Please return the Clinical Placement Requirements Record and all immunization updates to: Clinical Placement Risk Management Nurse, 840 - 1 Nicholas, Ottawa, ON, K1N 7B7.  Documentation can also be submitted either by email at immunise@uottawa.ca or by fax at 613-789-5711.

Since July 1, 2010, all elective trainees must meet immunization requirements as determined by the Office of Clinical Placement Risk Management. Therefore, effective April 1st, 2010, all residents must complete the Elective Registration Form and submit it at least 3 months prior to the start date along with the Clinical Placement Requirements Record.

Failure to comply will result in penalties which can inclue suspension from clinical duties or delay/cancellation of an elective. Absolutely no exception will be made.

• Cover letter - Clinical Placement Requirements Record for new trainees
  
  
• Clinical Placement Requirements Record for new trainees
  
  
• Tuberculin Skin Test (TST) for returning trainees
  
  
• Tuberculosis Signs and Symptoms Form
  
  
• Immunization Services for Postgraduate Residents and Clinical Fellows
  

For additional information, please refer to the Office of Risk Management.